WHY WORK FOR VALENTINO

Founded in Rome 1960, Valentino is an Italian Maison de Couture that aims to provide uniqueness to our customers through mastery, creativity, intimacy and care. As of today, Valentino counts about 4.000 colleagues in 30 different Countries all over the world. Every branch of the Valentino universe is nourished through passion, heritage and values that are constantly re-worked and steadily conveyed in an always contemporary way. Under the Creative Direction of Pierpaolo Piccioli, Valentino designs, manufactures and distributes dreamlike creations including Haute Couture, Women and Men RTW, Valentino Garavani Accessories, Eyewear and Beauty. Our network fully embodies the essence of the Maison, by practicing the Italian hospitality culture with our distinguishing quality, uniqueness and care for details.

WHAT WE BELIEVE IN

Here at Valentino, we act as a Unique Community & Company. We strongly believe that HUMANISM is the core of our values and that only teamwork and mutual support will lead to achieve bigger and challenging goals. We act with integrity and respect towards both our Planet and our People. Our aim is to create costumer EMOTION and DESIRE because our future depends on our imagination and on being passionate about work as well as about life: every action you make brings you closer to your dreams.

Valentino offers a hybrid working schedule with three days in office, and two days remote. This role is a full-time permanent position based in our New York Office.

WHO WE ARE LOOKING FOR

Overview

The Human Resources Manager is responsible for executing the bi-weekly companywide payroll and administering all company benefits.  They will ensure all employees are paid accurately and are enrolled in the appropriate benefits programs. In addition, they will support assist with Talent Acquisition for the Northeast region and all Corporate roles.  This role will work closely with hiring managers ensure we have the right talent in the right roles to achieve our organizational objectives while staying true to our company’s DNA & values.

This role is based out of our NY office and reports to the Senior Manager, HR Controlling, Compensation & Benefits .

Key Responsibilities

Payroll

• Process bi-weekly payroll for approximately 350 employee’s multi-state payroll utilizing ADP Workforce Now.
• Ensure the processing of all status changes, including but not limited to transfers, promotions and terminations are entered in to the payroll system accurately and timely.
• Reconcile timesheets and ensure that all paid time off request are accurately reflected in ADP.
• Research and perform follow-up procedures necessary to ensure accuracy of all payroll transactions by engaging in heavy interaction with store managers and corporate partners.
• Complete all verification of employment inquiries, unemployment notices and wage order request.
• Upload semi-monthly payroll journal entry payroll file in to SAP; reconcile any adjustments or discrepancies on a monthly basis.
• Semi-monthly funding of the 401(k) contributions to the plan sponsor
• Calculating commission payments

Benefits

• Administration of new hire and terminated employees benefits in to the applicable plans such as medical, dental, vision, group term life, short and long term disability, 401(k), flexible spending and transit benefits.
• Send out COBRA notifications.
• Reconcile monthly benefit invoices, allocating the cost per department and providing to Finance, verifying and updating all cost center changes with benefit provider.

Talent Acquisition

• Lead in the initial intake with hiring manager to formalize requisition & recruitment process.
• Provide thought partnership on how the role should be filled and how the team will evolve.
• Conduct exploratory interviews to help build candidate sourcing pool for future needs.
• Lead the compensation proposal process in partnership with TA and C&B
• Lead process if an internal promotion or transfer
• Champion in building a talent pipeline to ensure a consistent flow of candidates for key positions.
• Responsible for managing the full new hire process including reviewing hire requisition for appropriate approvals, initiating background check screening, communicating results and liaising with manager to ensure new hire paperwork is accurate and complete.

HR OPERATIONS & PROJECT MANAGEMENT

• Support on HR Operations, Compliance, Policies & Procedures, review, analysis and evolution.
• Proactively and strategically make recommendations related to processes, programs, etc. 
• Assists in the development and administration of all other projects, programs, procedures and guidelines aimed at aligning the workforce with strategic goals of the department and company
• Partner with HR team on employee-focused initiatives regarding activities, events, and day-to-day projects
• Participate, ideate and coordinate employee engagement events and in-house programs

HR ADMINISTRATION

• Ownership/maintenance of new hires and/or employee changes in HRIS system.
• Maintain accurate employee files in compliance with state and federal guidelines
• Work with third party vendor on Worker’s Compensation, Short Term Disability, Long Term Disability and Family Leave claims.
• Interface with Immigration Lawyer on all visa related matters for nonresident hires
• Maintain appropriate knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. 
• Partner with legal department as needed. Accountable for all HR administration ensuring compliance with legal guidelines.
• Provide HR policy guidance and interpretation.

Other Related Functions

• Maintenance of all personnel folders to ensure they are complete and all documents have necessary signatures.

Requirements:

• 3+ years of Human Resources, Payroll & Benefits Experience
• Experience in retail, luxury retail or service-oriented organization, preferred.
• People focused. Able to quickly & organically build strong relationships at all levels cross functionally.
• Trust, integrity, accountability and credibility are paramount in character.
• Honesty, transparency, inclusion, thoughtfulness, support and having a strategic mindset are critical in communication and action.
• Superb verbal and written communication skills
• Proactive planning, strong follow-through and follow-up
• Detail-oriented with strong organizational skills
• Able to effectively and efficiently support multiple teams within the company
• Ability to easily self-motivate
• Ability to work both independently and in teams
• Dynamic, highly personable, and culturally sensitive
• Service-oriented
• Resourceful and solutions-oriented
• Affinity to building and evolving.  We roll up our sleeves!
• Highly Proficient with Microsoft Office: Excel, Word and PowerPoint

Budgeted salary - $100 - 110K + bonus (based on experience)

HOW WE ARE

The Valentino Ecosystem is complex and interconnected. It is populated by many talents from different areas and with different attributes. We work hard to grow everyday both as a Maison and as individuals. Learning by doing and from mistakes, communicating transparently, inspiring sense of belonging, passion and engaging colleagues are the bases of our inclusive and multifaceted world.